I like the new Office 365 MyApps resizable icons

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So I can resize some icon and minimise the ones I don’t use much, instead of hiding them fully.

Resize_MyAppsO365_My_Apps

Shame that we still cannot deploy custom icons to all users in one go, there is quite a lot of request about this in UserVoice so hopefully it will be developed:  Allow the admin to pin custom tiles to the app launcher for all users in the tenant

Other suggestion to improve the App Launcher, some not always clever but other would be great to have: Apps and App Launcher UserVoice.

 

 

Office 365 is trying humour … will you recognise the quote from ?

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After the first funny quotes started some years back with the 404 not found pages showing “oops… something happened”, making them more friendly and less scary, it seems that the whole IT industry is trying to have humour, even on “serious” screens like Office 365 Admin center…

I think I like it!  better have fun at work, right? (and with all the TV geeks in SharePoint, it makes sense…)

Office 365 has humour

Office 365 has humour

Bad Onedrive Business Sync bug (SP31654) if you use it with Office 2013 – install update required

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Over the past days several Office 365 client users reported a OneDrive For Business synchronisation issue, and I have to say that I usually just direct them to the IT Helpdesk but yesterday I decided that there was one too many so I went to troubleshoot it at a user’s desktop myself.

Nothing could be done to fix the random “red” icon when adding a SharePoint library to sync with user’s windows, remove the folder from OneDrive, uninstall and re-install OneDrive, none. And literally random, some files were also synchronising but still marked as red, and the Errors logs showing “please enter your credentials” but no option to enter them…

I was in a dead-end, until I found out that it is a current issue reported on the 15th October 2015 (5 days ago) and is actually clearly showing in the SHD (Office 365 Service Health Dashboard in the Admin center, see below post on Office 365 community).  The resolution is to update Office 2013.

But my main take away from this is that as much as I thought that no-one would seriously read the SHD every morning (and you can’t receive them by email!), I now realised that I should have started searching through the various incidents list, so I will pay more attention in the future when an user issue comes up.

I believe we have had so much frustration over the years of not finding the answer in Microsoft provided sources that we (I) have the reflex of Googling (binging..) an issue straight away and not actually checking the official source.

Now go on your mobile device and make sure you have the mobile app to see SHD installed !

Office 365 Service Health Dashboard

Office 365 Service Health Dashboard

This issue is now reported at Service Health Dashboard (SHD) as incident SP31654 starting at Thursday, October 15, 2015, at 3:00 PM UTC. The user experience of this incident is: Affected users are unable to sync files with OneDrive for Business. Users may see repeated prompts to enter their credentials, but entering them will not result in a successful sync. Tenant administrators can view current information and updates on SHD at the link here .

Source: Onedrive Business Sync – Credentials Required | Manage Office 365 | Microsoft Office 365 Community

August Nintex Workflow updates are very exciting.

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So nice to be on Office 365 and not having a weekend downtime to upgrade a third party tool.

(read my comments on each item below)

We’ve made some changes since last time…

  • WorkflowGalleryWorkflow Gallery

    • Complete the work faster and with fewer clicks. When opening Nintex for Office 365, you’ll now see an entry page instead of the design canvas. From this entry page, you can create new workflows, modify existing workflows and delete unwanted workflows. Depending where you are in a workflow design when you open Nintex, it will display the relevant actions for that context first and then a secondary set for other workflows. Read more…

[FS] Opening an existing workflow was a bit puzzling vs. on premises Nintex because it would always open blank until we open it manually as if opening a previous version. Now it doesn’t feel like we have lost them, they are visible.

  • TaskEscalationTask Escalation

    • We’ve now introduced the option of escalating a task to someone else or completing a task after a set period of time. Find this capability within the Assign a Task and Start a Task Process actions. Read more…

[FS] This is excellent. We already had it on premises for a long time, now on Office 365.

This means that we can build something like: if a task is still awaiting a Manager who has not completed it within 5 days then Nintex Workflow will escalate automatically to another person to approve such as the manager of that last task assignee. Real business value !

Going to discuss Office 365 Taxonomy and OneDrive for Business at SharePoint Saturday Paris

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SPS ParisThis week I am off to Paris with my little family, and on Saturday I will enjoy spending my day with the French SharePoint community and presenting my views and case study of using OneDrive for Business in Office365. I will be presenting [en Français] which I have not done for years, so be sure to hear some weird “fran-glais” as the technical terms are all in english for me.

The title was actually “Shall we forget about taxonomy with Office 365?” which refers to the fact that OneDrive for Business allows users to store a crazy-full amount of files on the cloud and the question that stands: what to do with all this ? What about my team sites, department sites, organised libraries with metadata that I have been telling and training my users to maintain for years ?
Do I have to forget everything I learnt ?

See you on Saturday to see how some of my clients are managing this question!
À Samedi pour voir comment certain de mes clients gèrent cette problématique d’entreprise! 

Working with multiple content types using Nintex Forms for Office365

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Only 4 months not typing something… let’s talk about Nintex Forms on Office365 and Content Types, Content Type Hub, shall we?

I have just spent some times (call it days)  thinking wrongly that Nintex Forms for Office365 could not manage Content Types and I posted a few messages in Nintex community forum, but since the new version is not popular nobody responded….).

I now found out what was going on, and since it’s pretty basic when manipulating multiple Content Type with Content Type Hub and mixing Nintex in the bouillon here is the story:

  • To  customise multiple content types in Nintex Forms for O365 successfully, there is a good tutorial on Nintex community site (which I stole the title of this post), but it didn’t work in my case.

Here is my scenario:

  • List_SettingsIn a custom list with settings “use Content Types” add a few Content Types, including some created in a central place (Content Type Hub)

 

 

 

    • When click the Nintex Forms button in the ribbon to customise it the choice of Content Types is missing
  • Only the Content Types that do not belong to the Content Type Hub were listed in the Nintex Forms customisation

 

 

From the screenshots it’s obvious that the difference is that my Content Type called “TNT” is the one missing because it is a read-only Content Type (as it comes from CT Hub).

So I thought of being cheeky by fooling Nintex Forms and it works:

  1. make the Content Type editable (below)
  2. customise it in Nintex Forms and publish it
  3. make the Content Type read-only again so that any change in Content Type make be refreshed.

Content_Type_Advanced_Settings.png

Now let’s try Nintex forms again: all good. We can customise it.

Nintex_Forms_for_Office_365

The down side of course is that each time you need to edit the Nintex Forms customisation the read-only needs to be switched off and on.